Minutes of the JDCMG Meeting
September 1, 2004, UCLA
The meeting started with introductions. Attendance included representatives from UCB, UCB-Lab, UCD, UCI, UCLA, UCOP, UCSB, UCSF Medical Center, and UCSD.
The group discussed the next face-to-face meeting and scheduled it for October 27, 2004 at UCB.
Shel Waggener will provide logistics. It was decided that some campuses may want to fly in the
evening before and have a dinner session as a prelim to the next day's agenda. That is left up to
each campus. Agenda items will include the following:
- Tour and additional background information on UCB Data Center build out
- SLA (Service Level Agreements)
- SAN/Storage Services
- Vendor Scorecard (continuation)
- Recharge and Cost Models (continuation) - based on additional info being sent to Shel for consolidation from the other campuses
UCLA, UCD, and UCSB provided a lot of insight on the models they use and offered to send along any documentation
that provided additional details. All other campuses should also send any information they think pertinent to
the list. Shel will collate it and we will use it for further discussion at our next session.
Charlotte asked
UCD if they could send out the updated Data Center document that Morna was compiling, and it will be posted to
the Web site (do we need to protect this info from others viewing it?).
Many of the campuses are being asked to
provide some type of services (floor space, operations, etc.) for individual departments, due to space
constraints and environmental support, so sharing this data is key for all of us to be on the same page
with management and the budget decision makers.
The entire group indicated that a scorecard needed to exist and that we would like to see if
help is available from the UCOP IT Licensing and Procurement Group. Charlotte said she would pass this issue
along to the ITLC group (via Elazar Harel) that's meeting in San Diego next week.
Shel will draft a spreadsheet with data points the group felt were necessary to track, and this will become a
talking point at the October meeting. It was the general consensus that we are still missing opportunities
to negotiate the best deals for the campuses and a lot more work could be done here. Some of the points
that will be on the spreadsheet are: local/global view from each campus, total dollars to spend, total
licenses, Web based, downloadable, ratings-service levels, rep. quality, product quality, flexibility of
licensing, central language examples for contracts, VAR info, etc.
- Each campus send whatever documents they have regarding the Recharge and Costing Models item
- UCD will send the current draft of the Data Center configuration document
- Shel and Charlotte will draft the spreadsheet and proposal for requesting help from UCOP on Vendor interactions
- Shel will send out logistics info for next meeting
For questions or changes to the minutes please contact Charlotte Klock,
Director, UCSD Data Center, (858)822-1223.
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